B2B for WooCommerce

Each card is a module. A module hooks into WooCommerce only while its switch is on, so you can run just the parts you need. The modules are Pricing, Price & catalog visibility, Business registration, Account approval, Quotes, Tax exemptions, Prepaid balance, XML feeds, REST API, Abilities API and Blocks. Below the cards:

• Default group: the group a customer belongs to when none is assigned, and the group new approvals go into.
• Login URL: where “Log in” links on hidden prices and the order form send visitors. Leave empty for the My Account page.
• Remove all data on uninstall: deletes groups, settings, balance ledgers and quotes when the plugin is uninstalled. Off by default.

Pricing

• Discounts apply to: the regular price or the current sale price when a product is on sale.
• Show retail price: shows the retail price struck through next to the B2B price.
• Show tier table: lists the quantity tiers on the product page.
• Enforce quantity rules: applies the minimum quantity and the pack step in the cart and at checkout, not only in the order form.

Visibility

• Prices visible to: everyone, logged-in customers, or approved B2B customers only. Hidden prices show the Hidden price text (for example “Log in for prices”) with a link to the login URL.
• Shop access: open to everyone, logged-in users only, or approved B2B customers only. Visitors without access are sent to the login URL.
• Per product, the Visibility field on the B2B tab marks a product as B2B only or Retail only; the other side never sees it.

Registration & approval

• Business fields on the WooCommerce registration form: adds Company, VAT / Tax ID, Phone and a message to the standard My Account registration form, so one form serves retail and business customers. The dedicated B2B Registration Form block always shows them.
• Required fields: choose which business fields are mandatory.
• Approval required: new business accounts wait as Pending until you activate them. Off means every registration is approved at once.
• Block login while pending: pending customers cannot log in until approved.
• Notification email: where the “new business account request” email goes. Customers receive the Account approved or Account rejected email; all three are editable under WooCommerce > Settings > Emails.

Quotes

• Quote button on products: shows Add to quote on product pages for business customers.
• Request a quote from the cart: turns the whole cart into a quote request with one click.
• Quote validity (days): how long a sent quote can be accepted; the default proposed on each quote.

Tax

• Validate EU VAT numbers with VIES: checks the VAT number a customer enters against the European Commission VIES service and stores the result. Nothing is sent to VIES while this is off.
• Auto tax-exempt validated EU businesses: marks customers with a valid VAT number from another EU country as tax exempt automatically.
• Tax exemption can also be set per customer in the Customers drawer, or for a whole group.

Prepaid balance

• Payment method title: the name of the “pay from my balance” option at checkout.
• Minimum top-up and Maximum top-up: limits for a single top-up.
• Allow negative balance: lets trusted customers order beyond their balance.

Customers top up from My Account > Prepaid balance; the top-up is paid at checkout with any WooCommerce payment method and credited when the payment completes. Refunds of orders paid from the balance go back to the balance.

XML feeds

• Global feed token: the secret in the group feed URLs, one per group. Regenerate it to revoke old links.
• Fields in the feed: switch on retail price, tiers, featured and gallery images, descriptions, categories, attributes, stock, weight, dimensions, tax class, brand and modified date.
• Cache (minutes), Include out-of-stock products and Write static files hourly (writes the feeds to the uploads folder on a schedule for very large catalogs).

Every approved customer has a private feed link under My Account > Business account with their own prices and live stock; they can regenerate it themselves.

REST API

• Public stock endpoint: lets anyone read live stock from /wp-json/b2b-for-woocommerce/v1/stock. Off means the endpoint needs authentication.
• Status of API orders and Default payment method for orders placed through the API.

Endpoints under /wp-json/b2b-for-woocommerce/v1/: stock, products (with the caller’s prices), categories, orders (list and place orders), account, quotes and customers (shop managers only). Authenticate with a WooCommerce REST API key created for the business customer’s user, or with a WordPress application password. The user must be an approved B2B customer.

Groups

A group sets the discount off retail, who belongs to it and how its members pay. Click Add group or Edit to open the group drawer:

• Name and slug.
• Discount off retail: a percentage, or a fixed amount off, applied to every product unless the product sets its own group price.
• Linked roles: WordPress roles whose users belong to the group automatically. A customer can also be assigned to a group directly.
• Minimum order amount, Allowed payment methods and Tax exempt.

Customers

B2B > Customers is a single page for every business account. Use the All, Pending, Active and Inactive segments, search by name, email, company or VAT number, and filter by group. In the list you can change a customer’s group from the dropdown, and click Activate or Deactivate. Tick several customers for the bulk actions.

1. A business customer clicks Add to quote on products or Request a quote for this cart, reviews the quote basket under My Account > Quotes and sends the request with a message.
2. The request appears under B2B > Quotes as Requested. Open it, enter a Quoted unit price per line, a message and the validity in days, and click Save and send quote to customer, or Decline request.
3. The customer receives the quote email and can Accept and order from My Account: an order is created with the quoted prices and the customer pays it as usual. Quotes expire after the validity period.

• Business account: their status and group, the company details, and the private XML feed link with a button to generate a new one.
• Quotes: the quote basket, sent requests and received quotes.
• Prepaid balance: the current balance, a top-up form and the ledger.

XML feeds for retailers

Each approved customer’s feed is at /b2b-feed/<token>.xml and contains the products they may see, with their prices, tiers and live stock. Group feeds are at /b2b-feed/group/<group>/<global token>.xml. Feeds are cached for the number of minutes set in the XML feeds section and refreshed when products change. The fields are chosen in the settings; the structure is one <product> element per product or variation with sku, name, price, stock and the enabled optional fields.

Frequently asked questions

My store is retail today. Will my retail customers notice anything?

No. Retail prices, products and the checkout stay as they are. Only approved business customers get B2B prices, and only the pages where you place the blocks change.

Can a product have different B2B prices per group?

Yes. On the product’s B2B tab set a fixed price or a discount per group, and add quantity tiers for a single group or for all groups.

The Quotes list or the order form is empty

Check that the module is switched on under WooCommerce > Settings > B2B > General, and that the customer is Active under B2B > Customers. The order form only shows products the customer may see, so also check the product visibility and the block’s “Products shown” rules.

VIES says the server is unreachable

The VIES service is sometimes down or blocked by the host’s firewall. The plugin tries the REST and the SOAP interface and reports clearly when neither answers; you can switch the “VAT number verified” toggle by hand in the customer drawer.

Does it work with HPOS and the block checkout?

Yes. High-Performance Order Storage and the Cart and Checkout blocks are fully supported, as are classic themes and block themes.